- Provides paperless and easy solution for pre, during and post meetings.
- Enables access from any where and any device.
- Enables company secretary to schedule meeting with uploaded agendas, where agendas can also be uploaded one by one whenever they are available to upload.
- Enables users to make comment on agenda pages for their preparation for meeting
- Comments made can be shared with other associated users for particular meeting.
- Facilities during the meeting like attendance, Notes, Video and Audio recording and assigning actions with target dates.
- Post meeting Automatic MOM generation and distribution
- Parameterised to start operations within a day
- Enable members to share documents without email.
- Latest technology (VS 2015, MSSQL 2014, MVC 5, c#) enables quick customisation.
Company Committee and Members
- Enables creating
- Unlimited Companies
- Unlimited Committees
- Unlimited user under Committees
- Assigning Roles and Access to users under Committees
- Each committee is independent by itself with Board Secretary, Members and their rights
Committee Member Association
- All employees of all companies are available for associating as member to committee.
- Each member is assigned with status and role.
- Non members of this meeting can be invited as invitee
- The structure is designed to create hierarchy of committees: allows non attendee bosses to view the agenda, discussions and resolutions
Scheduling meeting along with agenda
Schedule Meeting Process:
- Select company, committee, date, time, Venue for proposed meeting
- You can upload full agenda from File folder
- You have an option to add one by one agenda as per the availability
- Rescheduling meeting by Date, time and venue change
- Cancel Meeting option is also available to users
- Scheduling Meeting and Adding Invitees for the scheduled meeting
Assigning tasks to members
- Tasks can be assigned agenda wise to the members with the target dates.
- Members can accept and reject the tasks with comments
- Members assigned with taks can reassign/ divide their tasks with subordinates
- Agendas can be made secrete: When Agenda is made secret the list of specific members is displayed for the user to mark the Agenda item to be secret for specific members
- Features like Agenda creation, sub-agenda creation, document attachment, Heading Editing and marking the agenda item as secret can be done with one click.
- Agenda Document Viewer
- Presently only PDF files have annotations
- Entire board book is available on viewer
- Any page / agenda is selected in seconds
- Users can text comments, create /delete drawing & highlighting on pages can share optionally.
- Option to download board book for authorised users is also provided on viewer.
- The document viewer allows users to add / delete free drawing, highlighting the text and text notes on all devices
- Minute role functions can be grouped together and can be assigned as access to particular user
- The Meetings Solution Allows creation of unlimited number of users / members
- Members of the Committee are assigned Access only what they are expected to Do
- During Meeting:
- Allows Company secretary/ Co-ordinator to work smart during meeting
- Attendance time for members and Agenda start end time
- Enable writing of the Discussions and resolution for each note specifically
- Actions/Tasks can be assigned to members with target dates.
- Members assigned with tasks can then reassign/ distribute the tasks with their subordinate